In today’s fast-paced hiring world, scheduling interviews remains a persistent bottleneck, especially when you’re juggling hiring managers, candidates, and external stakeholders across multiple time zones. Can ArrangeAI take your scheduling process to the next level?
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I’ve tested countless scheduling tools over seven years in agency recruiting, and when I first tried Arrange, its recruiter-centric flows immediately resonated with me: it automates the tedious back-and-forth, handles multi-party coordination, and surfaces real-time status updates without any manual chasing. In this review, I’ll share what stood out, where it still needs polish, and whether it deserves a spot in your 2025 tech stack.
Arrange is a smart interview-scheduling platform built by recruiters, for recruiters. It streamlines the logistics of interview coordination—whether it’s one-on-one screens, panel interviews, or multi-party meetings—by automating availability collection, matching, and calendar invites.
During my hands-on trial, I set up both a one-on-one “Arrange With Me” link and a four-person panel using “Arrange Connect.” The initial setup was intuitive: I connected my Google Calendar in under a minute, defined my availability windows, and shared a link with a colleague. Within seconds, the system gathered the candidate’s preferred slots, matched them with hiring-team availability, and sent out invites—no more email chains. The live “Stage Tracker” dashboard kept me informed on whether interview slots were pending, confirmed, or booked, saving me at least 20 minutes per coordination cycle.
Recruiter-First Design: Built by recruiters who’ve lived the pain of interview logistics; flows mirror real hiring workflows.
Multi-Party Scheduling: Handles up to panel interviews and complex match-making without manual outreach.
Live Stage Tracker: Offers transparency on scheduling status, reducing follow-up overhead.
Flexible Flows & Buffers: Custom time buffers and availability windows prevent overruns.
Limited Third-Party Reviews: Still maturing in market share, so external user feedback is scarce.
No Native ATS Integration (Yet): Currently connects only to calendars and video platforms; no direct ATS hooks.
Pricing for Small Teams: At $30/user/month (annual billing), it can be a stretch for very lean startups.
Ideal for:
Not for:
Arrange currently syncs seamlessly with Google Calendar and Microsoft Outlook, plus video tools like Zoom, Google Meet, and Microsoft Teams. While robust for scheduling and conferencing, it lacks direct connectors to major ATS platforms or HRIS systems, something on the roadmap, but still pending.
From a candidate’s perspective, Arrange shines: once you send them a link, they pick times based on your live availability, confirm in one click, and get immediate calendar invites. No more juggling Doodle polls or endless email threads. The “Candidate First” flow also notifies hiring managers in real time, so there’s zero lag between candidate submission and confirmation.
Support is primarily email-based.
Arrange delivers a refreshing, recruiter-centered take on interview scheduling—its multi-party automation and live stage tracking genuinely streamline workflows I’ve tested under real hiring pressure. While the lack of ATS integrations and the relatively high per-seat price may deter some, for mid-sized teams or agencies handling complex interview cadences, Arrange is well worth the investment.
Criterion - Score (out of 10)
Ease of Use: 9
Feature Depth: 8
Automation & Efficiency: 9
Integrations: 6
Value for Money: 7
